Working tasks, replying to emails, attending meetings, besides job-specific tasks is a universal everyday overhaul of any working person. Even after leveraging extra hours- the work task doesn’t seem to end. And amidst all these demanding responsibilities- family time and “me time” lose their place. But wait, how do other people manage to get the time? Everyone has 24 hours in a day- then what are they doing special? Scheduling- yeah, that’s the answer to your definite problem. In this blog, we will speculate over what schedule is, what is the purpose of scheduling, and how you can put it into practice.
Let us get started!
WHAT IS SCHEDULING?
Scheduling is the procedural plan set inline to herald all your daily tasks time and sequence of tasks. In the simplest terms, scheduling refers to the comprehensive plan of all your assigned workforce tasks and meetings. To be more specific and productive, you can also imbibe your family time and hobby, reading, and exercise time along with.
The two tools that come in handy in the scheduling process are a to-do list/checklist and a calendar. While the former comprises all the listed tasks, the calendar executes the time assigned for tasks. They could be as general or as specific as you want them to be.
By having your schedule in terms of the calendar, you can avert distractions and manage unsolicited appointments and interruptions accordingly. Whenever a person shows up out of the blue- you can have a quick glance at your calendar and ask them to come up in an empty slot time.
WHY IS SCHEDULING IMPORTANT?
As we already know, scheduling is the art and science of prioritizing your tasks so as to be able to achieve your personal objectives in the virtuous time circle. With a refined scheduling process, you will be able to:
- have a clear comprehension of what you can achieve in real-time.
- prioritize your imperative tasks.
- avert overburdening commitments.
- add up bonus hour for contingency situations
- determined aim towards the achievement of your personal and career goals.
- have a proper time schedule for family, social life, hobbies, exercise, and meditation.
- achieve stellar work-life balance
HOW CAN YOU SCHEDULE TIME EFFECTIVELY?
Scheduling time is an art, which you can master by following the simple steps enumerated below:
STEP 1: VET TIME AT HAND
Speculate and analyze the amount of time that you want to put in for your work task. It entirely depends on your job work, your expectations from work life, and definite career goals.
Take, for example, if are seeking a promotion, it would be rational for you to put in a few extra hours to flaunt your level of dedication and perseverance. Contrariwise, you can call it a day as soon as the clock ticks end of the working day hour.
STEP 2: PICK UP FUNDAMENTAL RESPONSIBILITIES
Make a list of your everyday roles and responsibilities that you must fulfill as a designator. If you are a teacher, you must take up your lectures or, if you are a writer, you must write up some good content. Likewise, whatever job you ensue, highlight your everyday task list in the checklist or to-do list.
These form your most essential responsibilities that you cannot overlook every day. Don’t fill up all your time slots and workspace with everyday tasks because there is a lot more that you need to fit into your schedule for the day.
STEP 3: GIVE PREFERENCE TO PRIORITY AND URGENT TASKS
Next, come to the high-priority and urgent tasks- these are the tasks that need your utmost attention and time. There is no possible way for you to avoid or avert them.
Knowing the importance and effectiveness of these desperate priority tasks, try to block them into the hours when you find yourself most productive. You may or may not be comfortable distinguishing about your highly productive hours unless you are self-aware.
Let me break it down for you. As a matter of fact, there are some people who are most valuable in the morning hours, and others are there who are night owls-working up late makes them most useful. Despite, these there could be any other time of the day when you convict yourself of being most serviceable.
All you have to do is recognize your efficaciousness and book that time for your high-priority, urgent, and demanding assignments.
STEP 4: SCHEDULE CONTINGENCY TIME
Unsolicited contingencies and predicaments spook us by and large every day. Not sparing out time for this capricious hour will leave you working extra hours in the office, hence it is always beneficial to keep aside some time for contingency circumstances.
Setting aside a time slab for contingency will make you resilient to pan out success in case of rearranging tasks while handling issues at hand as soon as they foster.
STEP 5: SCHEDULE TIME FOR FAMILY, EXERCISE, HOBBIES, AND SOCIAL LIFE
All these factors make you feel vivacious, high-spirited, and humane. Therefore, sparing out ample time for all these people and activities is quintessentially imperative.
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